Governance
Protocol For The Sharing Of Information

Between The Regional Municipality Of York
Police Services Board

- And -

The Regional Municipality Of  York

WHEREAS pursuant to Subsection 31(1) of the Police Services Act, as amended, the Regional Municipality of York Police Services Board is responsible for the provision of adequate and effective police services in the Regional Municipality of York;

AND WHEREAS pursuant to Subsection 4(1) of the Police Services Act, the Regional Municipality of York is required to provide adequate and effective police services in accordance with its needs;

AND WHEREAS pursuant to Subsection 32(1) of Ontario Regulation 3/99 made under the Police Services Act – Adequacy and Effectiveness of Police Services, the Regional Municipality of York Police Services Board is required to enter into a protocol with Regional Council for the Regional Municipality of York that addresses:

  1. the sharing of information with municipal council, including the type of information to be shared and the frequency for sharing such information;
  2. the dates by which the business plan and annual report shall be provided to municipal council;
  3. the responsibility for making public the business plan and annual report, and the dates by which the business plan and report must be made public; and
  4. if the municipal council chooses, jointly determining, and participating in, the consultation processes for the development of the business plan.

AND WHEREAS the March 6, 2001 Protocol for the Sharing of Information between The Regional Municipality of York Police Services Board and the Regional Municipality of York requires updating;

THEREFORE THE PARTIES HEREBY AGREE THAT:

  1. The Regional Municipality of York Police Services Board shall provide Members of Regional Council of the Regional Municipality of York with the following:
  1. in January each year, notice of the dates, times and locations of the Police Services Board’s scheduled public meetings, and advance notice of the dates, times and locations of other public meetings;
  2. electronic access to public agenda and minutes through the Regional Municipality of York Police Services Board’s internet site at www.yrpsb.ca;
  3. notice of other public consultation processes scheduled by the Police Services Board for the development of a York Regional Police Business Plan;
  4. in November 2001, and in accordance with Ontario Regulation 3/99 at a minimum every three years thereafter, a copy of the York Regional Police Business Plan following its acceptance at a Police Services Board meeting;
  5. budget updates as required by the Regional Treasurer for submission to Regional Council;
  6. York Regional Police Annual Report that shall be made available to the public by the 30th of June each year; and
  7. any other reports or information as determined by the Police Services Board.
  1. In accordance with Section 39 of the Police Services Act, Regional Council shall provide the Regional Municipality of York Police Services Board with its annual budget in accordance with the timetable and format established by Regional Council.
  2. Additional information shall be requested by resolution of Regional Council to the Regional Municipality of York Police Services Board, and the Police Services Board shall consider such request at its next scheduled meeting.
  3. During every three-year business planning cycle, the Police Services Board and the Chief of Police will host a number of community consultation sessions throughout York Region to outline service delivery methods, and to receive input and hear the concerns of citizens, business owners and elected officials. The planning of these community consultation sessions will be done in consultation with the Mayor in each community.
  4. The Regional Municipality of York Police Services Board and the York Regional Police shall make the Business Plan and the Annual Report public on their respective internet sites.
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